Since 2003, Easy Time Clock has been committed in providing companies from all over the world a superior web-base time and attendance management system that will efficiently track and manage your employee's time and attendance at work.
Easy Time Clock has saved companies hundreds of dollars a month eliminating time calculating errors and reporting time totals for quicker, easier and more accurate payroll processing.
We own our servers and they are in a Network Load Balancing (NLB) configuration for performance and High Availability (HA). With this configuration, employees' clock in activity can be sent to the server with the least amount of load. Then, if one is offline the others will handle all activity. Our servers are high performance Dell servers and have been very reliably for us. In the unlikely event of a complete loss of access, we have a hosted website in Arizona at www.easytimeclock.net. This website allows employees to clock in and out, but does not show their history. The clock punch data is transferred to the main server as soon as possible where the reports can be viewed.
We backup the database every couple of minutes so in the unlikely event of a complete loss, we are able to restore from backup with only a loss of a few minutes of the most resent activity. We call this our Disaster Recovery (DR) plan.
Our servers are located in a colocation building in Oklahoma City. The building was build specifically for cloud based
servers. Here is a list of the important features:
- Large battery powered Uninterruptable Power Supplies (UPS)
- Two large diesel generators
- Three Internet Service Providers (ISP)
- Concrete walls to protect from tornados (Oklahoma’s biggest natural disaster threat)
- Onsite guard 24/7
- Access restricted by an authorization list, government ID, and fingerprint
Data Transmission Security
We have an SSL certificate to encrypted the data as it travels back and forth between you and the servers. For the most part, time and attendance data is not of a personal nature where this level of protection is required, but we have it just incase you would like to use it.
Access Audit Trail
Easy Time Clock is DCAA and Affordable Care Act compliant to meet all labor laws, Fair Labor Standards Act and wage and hour compliance, requirements for businesses to keep accurate and complete time records. Easy Time Clock provides a complete audit trail that logs the ip addresses, the individual's login name and action taken on every page that is visited and every change that is made. So if there is a question on who did what, when or if something is changed or deleted, you can track down the source.
Clock in with the website or standalone fingerprint and ID card readers
We have a couple of different ways to clock in. Employees can clock in from our website. Each account can be configured with access limits based on the IP address and other options. You can also use a fingerprint and ID card readers. The standalone fingerprint and ID card readers will sent the clock punches to the website immedialty. But, if you loose the internt at your building, they will store the clock punches and automatically upload them with the internet is restored.